Privacy Notice

Paperbox is part of Paperbox BV

• Address: Esplanade Oscar Van de Voorde 1, 9000 Gent
• Company Number: 0767.371.651

This Privacy Notice will explain how Paperbox uses the personal data it collects form when you engage with Paperbox as a:

• Client, Prospect, Supplier or Partner
• Website Visitor
• Job Applicant
• Newsletter Subscriber

What data do we collect?

When you engage with Paperbox as a Client, Prospect, Lead, Supplier or Partner, Paperbox collects:

• Contact details
• Business Correspondence details

When you visit our website, Paperbox collects:

• Necessary Cookies

When you apply for a job, Paperbox collects:

• Contact Details
• Curriculum Vitae
• Professional Qualifications
• Employment History
• Job Interviews and Evaluations

When you subscribe to the newsletter, Paperbox collects:

• Contact Details

How will we use your data?

When you engage with Paperbox as a Client, Prospect, Lead, Supplier or Partner, your data will be used for:

• Contact Details and Conversation Details are processed to engage in business correspondence

When you visit our website, your data will be used for:

• Necessary Cookies help us with basic functionality of our website, e.g. remember the language

When you apply for a job, your data will be used for:

• Paperbox needs this data to make a decision whether an applicant is suitable for a job at Paperbox

When you subscribe to the newsletter, your data will be used for:

• Paperbox needs your contact details to send the Newsletter

What lawful basis do we use?

When you’re a Client, Prospect, Lead, Supplier or Partner, we rely on the following basis:

• Legitimate interests of Paperbox

When you engage with Paperbox as a Website Visitor, we rely on the following basis:

• For Necessary Cookies, we rely on the legitimate interest of Paperbox

When you’re a Job Applicant, we rely on the following basis:

• Legitimate interest of Paperbox

When you’re a Newsletter Subscriber, we rely on the following basis:

• Your consent

Where do we store your data?

When you’re a Client, Prospect, Lead, Supplier or Partner, Paperbox uses the following parties to store your data:

• HubSpot
• Teamleader
• Google Workspace

When you’re a Job Applicant, Paperbox uses the following parties to store your data:

• Google Cloud
• Google Workspace

When you’re a Newsletter Subscriber, Paperbox uses the following parties to store your data:

• HubSpot
• Google Workspace

Sometimes transfers outside the EEA may take place. Such transfer is always subject to an appropriate level of protection.

How long will we keep your data?

When you’re a Client, Prospect, Lead, Supplier or Partner, Paperbox will store your data for:

• For Leads, Client, Prospect, Supplier or Partner, last mutual contact + 3 years

When you engage with Paperbox as a Website Visitor, Paperbox will store your data for:

• For Necessary Cookies: 26 months

When you’re a Job Applicant, Paperbox will store your data for:

• End of application + 5 years

When you’re a Newsletter Subscriber, Paperbox will store your data for:

• 3 years

What are your rights?

• You have the right to request Paperbox for copies of your personal data
• You have the right to correct any personal data you believe is inaccurate
• You have the right to withdraw your consent, in this case Paperbox will delete your data
• You have the right to object to the processing, in this case Paperbox will evaluate your request and erase your data if objection is valid
• You have the right not to be subject to solely automated decision making
• You have the right to lodge a complaint with the competent supervisory authority (https://www.gegevensbeschermingsautoriteit.be/burger/acties/klacht-indienen)

How can you contact us?

Queries can be directed to: dpo@paperbox.ai.